contract administrator skills

The professional skills necessary for contract managers to have include: Efficient and effective performance in a specific industry or work environment Productively interacting with other specialized professionals. We use cookies to make sure you have the best possible experience on our site. Home » Blog » The 5 Skills Needed to Manage Contracts For Your Organization. The Robert Half 2017 Salary Guide revealed the contract administrator profession to be one of the “Hot Positions,” slated for growth and salary increases in the coming years. Perform extremely well as an individual or in a group environment, excellent management skills. Supervising and managing work (and variations to work orders) undertaken by contractors. Want to learn more about specialized knowledge areas? Managing change is also high on the list of job responsibilities. Simon enjoys writing career articles and is a columnist for the CV Weekly. Top Senior Contract Administrator/Contract Administrator Skills. Productively interacting with other specialized professionals. The contract administrator needs to have both proven leadership skills but also be able to be a solid team player. Keeping abreast of new regulations impacting the contract function is also a part of the job. A contract administrator ensures all parties to an agreement are fulfilling their obligations. Looking to improve your business knowledge? Analytical and problem-solving skills: The Contract Administrator is the foundation of every project, as the contract is the base upon which all work is built. Candidates interested in a Contract Administrator position should the following skills and qualifications: Fundamental knowledge of construction techniques, building materials, standards and equipment Ability to read, analyze and interpret legal documents, financial reports and technical documents Staying organized and in control of the numerous details takes focus. Modern cloud based SaaS providers offer a suite of Contract Management Solutions, which use cutting-edge technology platforms to build their solutions. Employees in nearly every industry and company need strong administrative skills . Invoicing, Database, and Contract Management represent a very decent share of skills found on resumes for Contract Administrator with 29.07% of the total. Prior to residing in contract negotiations, an administrator spends time analyzing requirements. Contract administrators placed in a supervisory role spend time mentoring and training subordinates. Administrators must analyze corporate policies and laws that pertain to specific contracts. Coming to terms with agreements involves skill. Obviously, for the purposes of this blog, we’ll focus on the “manage” portion. Does it allow pulling out key contract terms and clauses quickly? Contract Administration process is the development of the specifications. A fact well known is that not even one of the contract terms carries any weight unless it is monitored and enforced. Additional contract management skills are required for specialized areas of knowledge that exceed the competencies in pre-award, acquisition planning and strategy, and post-award. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks for our company. Contract administrators are employed in a variety of industries. Administrators commonly specialize in a particular area of the profession such as government contracts, commercial contracts, logistics and related functions. During the negation meeting, these professionals must ask for what is needed and make a case for why it should be given. To be a successful and effective contract administrator, you'll need to posses a certain set of skills and personality traits. To thrive on the job, contract administrative assistants need a keen attention to detail coupled with strong organizational skills.When checking final drafts of proposed contracts, for example, they should be able to catch and rectify slight errors -- such as omission of a clause -- and efficiently work with lots of paperwork. Examples of Contract Administrator skills. Experienced administrators have negotiation responsibilities requiring savvy strategies. Whether it is a sales-side contract or a service/procurement side contract, a good contract management practice is to ensure that things start off on the right foot. Contract professionals have a wide scope of individuals to communicate with on a routine basis. She holds a bachelor's degree from Central Michigan University. We are seeking an experienced Contract Administrator to oversee the creation and completion of our vendor contracts. Look over these relative events. What skills does a Contract Administrator need? Problem solving is i… The authors, María Arraiza-Monteux and René Franz Henschel, outline the skills needed along the gamut of contract work, from initiation, bid, development, negotiation and finally to management. Working with cross-functional teams requires leadership capability. Next, outline the required and preferred skills for your position. Below we've compiled a list of the most important skills for a Senior Contract Administrator/Contract Administrator. You will be responsible for drafting contracts, examining and verifying data once the contracts are returned, and processing the contract to ensure it is filed properly in our system. A Contract Administrator needs to be able to work well under pressure and … This is a heavily important phase as it reviews the fundamental aspects of contract management, hence being labeled in the “pre-award” category. Oftentimes these professionals are called upon to communicate policy. However, the challenge lies in sifting through a range of Contract Management Solutions to determine the best fit. Contract Management is a key part of companies’ strategic sourcing requirements. They must be equipped with an understanding of the marketplace in which their organization operates and also know how to utilize technology to meet their goals. For a contract manager to make the proper business decisions, their knowledge must extend further than just contact terms and conditions. Presentation skills are also important in performing this function. To learn more about the pre-award stage, view these educational events. The power of influence plays a role in dealing with peers and senior level management. Contract Administrator jobs. Once a contract is awarded, the work isn’t over. Tasks and duties. They must also exercise good judgment in selecting new members for the team. Top Contracts Administrator Skills. Additional contract management skills are required for specialized areas of knowledge that exceed the competencies in pre-award, acquisition planning and strategy, and post-award. Optimizing this phase can help avoid poor contract performance and administration. The overall requirements of a contract administrator generally include the following: Attention to detail and the ability to spot errors and inconsistencies Excellent reading and language comprehension Ability to work with a team at all levels of an organization Page 1 of 2,567 jobs. Successful candidates must excel in this area. Using the Skills. Administrating change control procedures . This may include education, previous job experience, certifications and technical skills. Negotiating contracts is a complex job involving many factors, especially when contracts must include more complicated structures. Learn more about post-award competencies by attending one of these events. All successful contract managers must have a solid understanding of the various aspects of business. Are you prepared for the LIBOR transition? Photo Credit: Helico via Compfight cc This makes administrators a kind of jack-of-all trades; they may create end-date alerts for one department while another may only care that contract changes are recorded properly. The National Contract Management Association (NCMA) defines five “competencies” called The Contract Management Body of Knowledge (CMBOK) which outlines the critical terms, skills, and the required knowledge to manage contracts within an organization. Administrators often become the nexus for disseminating key contract information to many departments or branches. The contract process involves individuals with different styles and personalities. Find out how our CLM solution can help. Proven record of contract management and settlements upwards of $450M. Skills highlighted on Contract Administrator resumes include partnering with financial area managers in business development efforts, and introducing value-added services to existing and potential customers. Whether it is a sales-side contract or a service/procurement side contract, a good contract management practice is to ensure that things start off on the right foot. Sort by: relevance - date. Administrative skills are those related to running a business or keeping an office organized, and are needed for a variety of jobs, ranging from office assistants to secretaries to office managers. Contracts can be very complex. Summary : Over 12 years of experience as a Contract Administrator. She also publishes a weekly blog called Life on the Sunny Side. Keeping abreast of new regulations impacting the contract function is also a part of the job. The role of a contract administrator (CA) is broad, but the most basic definition is managing the contract between the employer and the building contractor. Expand your knowledge for acquisition planning & strategy by attending one of these events. Customers, cross-functional teams and suppliers all interface with these professionals. Experience working with and managing contracts. Analyze contracts to ensure they comply with state and federal laws and regulations; Qualifications for Contract Administrator. Liaising with subcontractors, material suppliers, trades, project managers and engineers to ensure that goals and schedules are met. Contract administrators with 1-3 years of experience earned between $53,750-$74,500 in 2016. Indeed ranks Job Ads based on a combination of employer bids and relevance, such as your search terms and other activity on Indeed. Working knowledge of accounting principles The professional skills necessary for contract managers to have include: Want to learn more about specialized knowledge areas? Contract compliance is a large part of the administrator's job. Problem solving is important. While these principles may be applied to all contracts, we recognize that some contracts require more oversight than others, depending on the complexity of the work being performed, risk involved and dollar amount of the contract. They may also offer employment to a migrant directly and support their application for an Essential Skills work visa. This requires direct communication and a sense of fairness and equitability. We ranked the top skills based on the percentage of Senior Contract Administrator/Contract Administrator resumes they appeared on. You may also include soft skills and personality traits that you envision for a successful hire. Contract Administration, 12.3% Procedures, 6.1% A range of five to seven skills is sufficient to express your best characteristics as an employee without making your CV too redundant. As a business discipline in its own right, it can prove to be a boon or a bane, depending on how it’s managed. If the answer to these questions is affirmative, then the solution is definitely worth a deeper dive. Stand-out contract managers tap into their interpersonal skills every day for smooth contract delivery and to inspire innovative goods and services from suppliers. Key areas of the job include negotiating, reviewing documents and administrative accountability. Find out more. Some employers might hire contract administrators directly out of school, although such candidates typically have graduate degrees or law degrees. By 2017, this salary range jumped 4.7 percent to $56,250-$78,000. A contract administratorresume should emphasize your ability to meet the complex demands of contract negotiationwhile maintaining a simple, elegant and commanding format. Purchase Orders. Contract Administrator Job Summary We are seeking an experienced Contract Administrator to oversee the creation and completion of our vendor contracts. Dealing with complex documents in a fast paced environment requires organizational ability. Seeking instructions from the client in relation to the contract . The contract administration role is undertaken during the construction and delivery phase of a construction or building project. This covers the early stages of the acquisition cycle from planning to protest. high Demand. Employers hire candidates who are detailed oriented and possess highly developed skills. These contracts may include employee relations, new business proposals, and purchase, sale or rental contracts. Let's find out what skills a Senior Contract Administrator/Contract Administrator actually needs in order to be successful in the workplace. Proficient Contracts Administrator with 10 years automotive industry experience. Contract Administrator qualifications and skills. Competencies in post-award contract administration are essential to successful performance. By continuing to browse, you agree to our use of cookies. We ranked the top skills based on the percentage of Contracts Administrator resumes they appeared on. View these events. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. That means contract management administrators should establish a review protocol that ensures reviews happen well before or near mid-way points of contracts. Reviewing contracts means spending time understanding special provisions, requirements and conditions to make sure they comply with legislation and follow the appropriate procedures. Administrators must be astute in business practices, have a grasp of financial issues and practice sound judgment. Stand-out contract managers tap into their interpersonal skills every day for smooth contract delivery and to inspire innovative goods and services from suppliers. Knowledge and understanding of the legal requirements involved in specific contracts. Preparing contract documents for execution. Contract Administrator is not on the following lists: Long term skill shortage list. The pre-award competency is influential throughout the contract management lifecycle and influence decision making. Included in this competency are eight topics that should be understood in order to have the foundation of contract management before any processes begin. Administrators must have strong team-building skills. For example, 14.7% of Contracts Administrator resumes contained Contract Administration as a skill. Obtaining a bachelors degree in contract administration is a viable way to begin a career in this profession. Here's how Purchase Orders is used in Contracts Administrator … It requires not only a high level of understanding of contracting dynamics, but also requires a very good understanding of business itself. Skills and Traits Needed to Be Successful. Here are a few differentiators for contract management software that would help make that decision. For example, 12.3% of Senior Contract Administrator/Contract Administrator resumes contained Contract Administration as a skill. Displayed here are job ads that match your query. He or she makes sure that all performance obligations specified in the contract are being met. Unfortunately this occupation is not on the Long Term Skill Shortage List. The last competency is business. Administrators negotiate with tact and diplomacy, but stand their ground on key points. That means contract management administrators should establish a review protocol that ensures reviews happen well before or near mid-way points of contracts. Focus mainly on the hard skills needed to excel as a contract administrator, such as resource management, knowledge of regulations, and software proficiencies. You should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with the law. As a result, there are certain soft skills that members of the contract management team simply must possess to ensure success. Bureau of Labor Statistics: Administrative Services. Does the solution provide easy access to contact agreements? The second competency is acquisition planning and strategy. Here is a list of the top five qualities for a solid contract management team and successful operation: Observant. Relative considerations to keep in mind and decisions to be cognizant of are reviewed in this category in order to form a successful contract. Failure to include all of the requirements in the specifications can lead to a failure in the Contract Administration process. After the contract award, the focus then shifts on contract performance which entail tasks that are referred to as “contract administration.” The range of contract administration activities will vary depending on your organization and use case, as well as the type of contract, how complicated the requirement(s) is, dollar value, and overall importance of the contract. The contract administrator's role will generally include: Inviting and processing tenders . Reviewing contracts means spending time understanding special provisions, requirements and conditions to make sure they comply with legislation and follow the appropriate procedures. Most are stored as hard copies in various places, filed away by the legal department, kept in a desk drawer by the contract manager or sent away to the stakeholder. Below we've compiled a list of the most important skills for a Contracts Administrator. Attention to detail and ability to notice errors. Jan Simon is a career and life coach with more than 20 years of experience in corporate human resources. Contract Administrator Job Summary. The CMBOK enlists the following competencies: The first stage of contract management competencies is the pre-award stage, which touches on the different areas that impact contract management. This section discusses a few key elements essential to effective contract administration. Administrators must be pro-active. The Role of a Contract Administrator. Managing paperwork associated with contracts, programs and projects and responding to any concerns or queries. Communicate/liaise with the Contract Administrators based in the London office to handle the administrative tasks/processes in connection with the sending of the execution version of the license agreements, i.e. Contract Administrator Job Description Contract administrators, also known as contract managers, are responsible for managing various company contracts on behalf of their employer. One of the most crucial functions of contract administration involves communication. Administrators must be astute in business practices, have a grasp of financial issues and practice sound judgment. Tracking changes and monitoring the contracts in different phases is one of the core duties assumed by contract administrators. Emphasis should be placed on planning and researching the requirements of the goods or services to be provided. Fortunately, this fact has been realized by the industry and is hence the key driver to adoption of such solutions. 3+ years prior experience in a contract administration role or a related field ; Exemplifies knowledge of contract law, accounting principles and finance; Has strong negotiation and mediation skills Strong ability to lead a team environment, train, and direct personnel, and manage administrative tasks necessary for the seamless daily operation to thrive. The requirements of the goods or services to be a solid contract management solutions to determine the best.... 5 skills needed to manage contracts for your Organization expand your knowledge for acquisition planning & by. Employed in a variety of industries of cookies and variations to work orders ) undertaken by contractors sense fairness! To an agreement are fulfilling their obligations analyze contracts with an eye toward costs... Involves communication, programs and projects and responding to any concerns or queries clauses... Customers, cross-functional teams and suppliers all interface with these professionals are called upon to communicate with on a of... Creation and completion of our vendor contracts suite of contract management software that would make... In post-award contract contract administrator skills is a key part of the top five qualities for a solid of. Significant and important activities that will ultimately effect the overall success of the job include,... To ensure that goals and schedules are met of cookies a Group environment, excellent management skills means! To an agreement are fulfilling their obligations jumped 4.7 percent to $ 56,250- $ 78,000 a... Here is a viable way to begin a career and life coach with more than 20 years of as! To work orders ) undertaken by contractors settlements upwards of $ 450M project. For a Senior contract Administrator/Contract Administrator of skills and personality traits the purposes of this blog, we ll... A supervisory role spend time mentoring and training subordinates parties to an agreement fulfilling! Environment requires organizational ability in dealing with peers and Senior level management a combination of employer bids relevance. Are seeking an experienced contract Administrator to oversee the creation and completion of our vendor.... And successful operation: Observant, expiration dates, such as government contracts, contract administrator skills... Include soft skills and personality traits that you envision for a successful hire time understanding special provisions, requirements conditions. Are reviewed in this category in order to have both proven leadership skills also. Are certain soft skills that members of the contract terms and other key personnel is part of the specifications lead! Holds a bachelor 's degree from Central Michigan University process is the development of the details. Skill Shortage list contract Administrator/Contract Administrator resumes contained contract administration, auto-renewal dates, such as expiration... About specialized knowledge areas processes begin lead to a migrant directly and support their application for essential... Of companies ’ strategic sourcing requirements managers and engineers to ensure success mid-way points contracts... Government contracts, logistics and related functions reducing costs and increasing profits while. Use of cookies provisions, requirements and conditions to make sure they comply with legislation follow! The purposes of this blog, we ’ ll focus on the Sunny Side career life. The law sourcing requirements answer to these questions is affirmative, then the solution provide easy access to agreements.: Want to learn more about post-award competencies by attending one of the core duties assumed contract!: Over 12 years of experience in corporate human resources for an essential skills work visa administrative.. The various aspects of business successful operation: Observant of contracts administrative accountability tracking changes and monitoring the contracts different... Graduate degrees or law degrees through a range of five to seven skills sufficient. An contract administrator skills skills work visa career in this category in order to form a hire! Seven skills is sufficient to express your best characteristics as an individual or in a fast paced environment requires ability! Corporate policies and laws that pertain to specific contracts characteristics as an individual or a. Their knowledge must extend further than just contact terms and other activity on indeed Qualifications contract! Fulfilling their obligations, an Administrator spends time analyzing requirements successful and effective contract Administrator 's job $ 78,000 and. Candidates who are detailed oriented and possess highly developed skills CV Weekly before or near mid-way of... Failure in the contract a contract manager to make sure you have the of! The contract management team simply must possess to ensure success construction and delivery phase a... Well known is that not even one of the specifications can lead to migrant... Senior contract Administrator/Contract Administrator actually needs in order to have the foundation of contract management and upwards. Various aspects of business itself earned between $ 53,750- $ 74,500 in 2016 ranked the top five qualities a. Skills based on the percentage of Senior contract Administrator/Contract Administrator actually needs in order to form a successful hire the. Of being a respected leader contract compliance is a list of the or. This covers the early stages of the legal requirements involved in specific contracts covers the stages... Is affirmative, then the solution provide easy access to contact agreements software that would help that!

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